May 24, 2010

Understanding Florist Contracts

Planning a wedding, no matter what type or where it is, comes with many different vendors and with each vendor, comes a unique vendor contract. Many times, our clients ask us to read over their contracts before they sign on the dotted line to ensure accuracy especially when it comes to decor and floral companies.

To help you understand your florist's contract and to ensure you have all of the pertinent information, here's a handy checklist that will help you to make sure you're not missing anything.
  1. Make sure both your full contact information and your vendor's full information is listed on the contract. If you were dealing with more than one florist, ensure every one's names are on the list as well.
  2. Name of florist responsible for delivering the flowers on the day of the wedding.
  3. A good florist (or any vendor for that matter) should have the date, times and locations of your ceremony and receptions listed.
  4. Along with the dates and start times of your ceremony and reception, the florist should also include their delivery times and specific delivery locations in the contract.
  5. This one may sound a little obvious however, a list of all the flower arrangements and accessories provided should be included in the contract including the colour and types of flowers for each bouquet as well as exact prices. If you have a large wedding party, you may want to ask the florist to label each bouquet and boutonniere with the corresponding name to make distribution easier on the wedding day. Of course, if this is an added service, remember to ask them to include it in your contract.
  6. Total cost of the order along with delivery charges, taxes, payment schedule and payment dates.
Of course with any vendor contract, there usually includes a clause or two outlining company policies. Pay extra attention to:
  • cancellation and refund policies
  • overtime charges
  • delivery and setup fees
  • flower alternative policies (in the case the flowers you requested are unavailable on your wedding day)
  • substitution charges
 Lastly, make sure yours, as well as your florists signatures are included on the contract.

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